The Secretariat then addresses the project authors with a request either to update (rewrite) the proposal, if necessary, to integrate latest science and administrative information and to take into account recommendations from Funding Parties experts, in case such detailed recommendations are provided, or to confirm that no such update is necessary. The project authors have to provide their response to the Secretariat within 20 days. In case of a Russian participation in the project, the secretariat will also inform the RF authorities.
The Secretariat also immediately informs all the other ISTC Parties about the intention of one of the Parties to return to the consideration of an old proposal, attaching the letter from the Party who has expressed the interest. In the ISTC database, the project number is marked with the letter ”O” for “old” project proposal indicating that an update has been requested to the project manager.
In all cases, it is the responsibility of the Leading Institute Director to obtain a new HGC and to provide it to the secretariat together with the updated project proposal or to confirm in writing to the secretariat that no new HGC is needed. In the case of out-of-cycle procedure, the Secretariat considers the project funding as approved – with the project status becoming status 5 - if no party reacts within 45 days of this information, with (coded “R”) or without (coded “O”) revised project proposal.
The Funding Party may request that the Work plan (or project agreement) be submitted to it before giving its final approval. This may be a condition specified in the letter on intention of funding of the old project proposal. This may lead to time delays.
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